I propose something simple, such as the following draft.
PRIVACY POLICY
Sunridge Estates – Strata Plan NW 2671, is committed to the protection of the personal information that it collects from you and to keeping personal information confidential, secure and private based on the BC Personal Information Protection Act (PIPA).
This means that this strata corporation will not collect, retain, or disclose any personal information unless required by law, or you decide to provide it to the strata, for example in correspondence, which must be disclosed pursuant to the Strata Property Act. The strata corporation will take security measures to protect your personal information in the event of complaints about you by others unless you consent to disclosure.
Individuals can consent orally, in writing or electronically and consent may be implied or express depending on the nature and sensitivity of the personal information. Personal information means information about an identifiable individual, such as someone’s name, home address, social insurance number, sex, income or family status.
Please note that as an owner you are responsible for familiarizing yourself with PIPA, as this Act regulates the way that the strata will collect, use, keep, secure and disclose personal information. The strata corporation tells owners how to contact the privacy officer. Please keep this information for future reference.
The strata corporation also takes reasonable security measures to prevent unauthorized access, collection, use, disclosure, copying, modification or disposal of personal information and will use reasonably secure methods whenever it destroys personal information.
It is not uncommon that the strata corporation will communicate by way of email. Email is not a secure form of communication, and there is always the risk that communications by way of email may be intercepted by others. If you provide an email address the strata corporation will assume that it may communicate with you by email to that address until you say otherwise. If you have any objection to communicating by way of email please advise the strata's privacy officer in writing without delay.
